Administrative Assistant/Receptionist

Firm Description 

SAI is a privately owned firm founded in 1990, with nearly 50 employees serving pension and insurance committees, unions  and professional associations, public organizations, and individuals.

Our dynamic culture, focused on professional growth, allows our employees to evolve while promoting thoroughness, initiative,  and self-improvement. The size of our team enables exceptional collaboration and a strong sense of belonging. We value a friendly, respectful, and transparent work atmosphere.
 

Job Description 

This multi-functional role combines administrative support with front desk management. Reporting to the Director of Finance and Administration, you will play a crucial role in supporting the consulting teams efficiently. This is a permanent position available for 3 to 5 days per week.

The candidate will carry out various tasks which will include: 

• Prepare and format various documents, reports, and presentations using Microsoft Office Suite;
• Assist in creating and maintaining internal documents and communications;
• Plan and organize meetings;
• Perform general office tasks such as scanning, filing, printing, photocopying, assembling, and shipping documents;
• Provide proactive administrative support to consulting teams;
• Manage reception duties, including greeting visitors, clients, and suppliers, handling incoming and outgoing mail, answering and directing phone calls, and managing conference rooms and parking spaces;
• Perform other related tasks as needed.

Academic and Professional requirements

• DEP, AEC, or DEC in office administration or a related field; 
• A minimum of two (2) years of relevant experience in a similar role; 
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and strong general computer skills; 
• Excellent verbal and written French communication skills in; bilingualism is an asset; 
• Strong organizational skills, autonomous, and have the ability to manage multiple priorities; 
• High sense of responsibility, versatility, adaptability, attention to detail, and professionalism; 
• Ability to work as part of a team with a positive attitude.

Additional information

• Competitive salary based on experience; 
• Group insurance and retirement plan; 
• Paid leave from December 25 to January 1; 
• Office located in the heart of Plateau Mont-Royal, easily accessible by public transit; 
• Friendly and collaborative work environment; 
• Work schedule: 3 to 5 days per week, from 8:30 AM to 4:30 PM (21 to 35 hours per week).
   

If this position is of interest, send us your application (cover letter and resume) to the following address: info@saiinc.qc.ca